Top 25 Productivity Tools to Save You Time in 2024

Everyone is striving to boost productivity, aiming to accomplish more at work and home while minimizing effort. However, in today’s era of remote work, with distractions both personal and digital, staying productive can be challenging. Often, it takes more than just personal effort to maintain productivity. That’s why leveraging productivity tools is essential.

Wondering which productivity tools you should be using? We’ve got you covered.

This blog highlights the top 25 productivity tools that can help you save valuable time in 2024, helping you work toward goals like earning your PMP certification.

What Are Productivity Tools?

Productivity measures how efficient you are at your tasks. Productivity tools are software designed to simplify tasks, streamline workflow, and often include features that allow you to quickly access documents, create charts and graphs to visualize project planning and progress, and collaborate seamlessly with others.

How Increased Productivity Can Improve Your Life

It’s widely known that productivity is crucial for both career success and personal satisfaction. Productive individuals are highly valued in the professional world, and being productive brings a sense of fulfillment and accomplishment on a personal level.

But, achieving high productivity isn’t easy. Why? Because the human brain is naturally prone to distraction. Our minds tend to wander, and our attention spans are shorter than ever.

So, how can we keep our focus and do more in less time? How can we tackle tougher, more significant tasks while still having time for activities we enjoy?

25 of the Best Productivity Tools You Can Use

1. ProofHub
   A comprehensive project and task management tool that keeps everything organized, enhances accountability, and facilitates efficient communication. With ProofHub, you can delegate tasks, organize workflows by uploading documents and files, and track the time spent on each project phase.
2. nTask
   Staying productive on large projects can be challenging when you need to keep track of every detail. nTask helps you stay on top of all aspects of a project without losing time or hampering productivity. It’s great for team collaboration, creating to-do lists, and integrating time-tracking tools with employee worksheets.
3. Infinity
   Infinity keeps your team in sync and on the same page, increasing daily productivity. Key benefits include enhanced team collaboration, more efficient task management, and integrated time tracking with Clockify.
4. GanttPro
   This online Gantt chart software ensures you can track all team members’ work. Key features include task management, deadline management, and sharing files through public URLs.
5. Calendar
   An AI-enabled calendar that observes your schedule and manages bookings, organizing, and updating events and meetings based on your preferences. It integrates seamlessly with digital calendars like Google Calendar and Outlook, and allows team sharing.
6. HubSpot’s Marketing Hub
   One of the best team collaboration tools, HubSpot’s Marketing Hub is ideal for launching, managing, and sustaining promotional strategies and campaigns. It features a contact database, easy contact management, and data synchronization across marketing, customer service, and sales teams.
7. Slack
   A popular team collaboration tool, Slack unites all team communications in one place. Beyond its beloved chat and communication features, it allows you to track documents, share files, set reminders for tasks and meetings, and integrates with apps like Google Drive and Dropbox.
8. Shift
   A desktop app designed to streamline your accounts, apps, and workflows. Switching between multiple accounts is easier than ever with unified search across Google accounts and cross-platform support.
9. Flock
   A flexible messenger that integrates with email and makes it easy to share and store files.
10. Chanty
    A fast and straightforward team chat app that boosts communication. Key features include built-in task management, audio/video calls, and voice messaging within the app.
11. Bit.ai
    This document management and collaboration tool is ideal for collaborating with teams, sharing, tracking, and managing files and documents in one place.
12. Google Docs
    A widely-used document storage and task management software that allows users to create, access, edit, and collaborate from anywhere, using a phone, tablet, or computer—even offline.
13. Skype
    One of the most popular software for communication via video calls, Skype has integrated numerous new features to keep you connected.
14. Zoom
    Zoom provides cloud-based remote conferencing services, allowing up to 500 participants in meetings. It’s widely used for both business and personal communication.
15. GoToMeeting
    This online video conferencing tool enables seamless meetings, with features like turning online meetings into conference calls, scheduling, and screen sharing.
16. Toggl
    Toggl is a time-saving app that’s easy to use and integrates with several other tools to boost productivity. Key features include instant time and team tracking overviews and offline time tracking.
17. Harvest
    A time-tracking software that allows you to track time on any task from the web, phone, or other applications.
18. Paymo
    Paymo covers planning, scheduling, task management, time tracking, and invoicing, making it ideal for getting an overview of team performance.
19. Everhour
    This intuitive time-tracking software helps teams reach their goals faster, staying aligned with project estimates to ensure consistent progress.
20. Hubstaff
    A time-tracking software available as both desktop and mobile apps, Hubstaff offers invoicing, employee payment, in-depth reporting, and more.
21. Time Doctor
    Time Doctor tracks how remote teams spend their time, helping managers oversee productivity. It’s designed especially for remote teams.
22. Evernote
    Evernote is a note-taking app that helps you remember everything. It’s perfect for staying organized and getting more done, allowing you to collect, organize, and share notes from anywhere.
23. Microsoft OneNote
    A digital note-taking app designed to work on any device, OneNote allows typing, writing, and drawing with a pen-to-paper feel, with real-time collaboration and audio/video recording features.
24. Simplenote
    Simplenote lives up to its name by simplifying note-taking. It keeps notes light, clean, and accessible, with instant search results and version control.
25. Box Notes
    An online note-taking app, Box Notes allows real-time collaboration, letting you share ideas with coworkers or others without worrying about security. It also supports live editing.

Final Thoughts

In the fast-paced world we live in, productivity tools have become essential allies in managing both our professional and personal lives. These tools do more than just help you tick off tasks from your to-do list—they empower you to work smarter, not harder. By automating routine processes, streamlining workflows, and fostering better collaboration, they free up valuable time and mental energy that you can invest in more meaningful and strategic activities.

However, it’s important to remember that even the best tools are only as effective as the strategies and skills behind them. To truly maximize their potential, it’s crucial to pair these tools with sound project management practices and a disciplined approach to your work. Whether you’re looking to boost your own productivity or enhance your team’s efficiency, investing in the right training and development can make all the difference. These programs not only deepen your understanding of key project management principles but also provide you with the expertise to use productivity tools to their fullest potential, driving both personal and organizational success.

Ultimately, the right combination of tools and techniques can transform how you work, allowing you to achieve more in less time and with greater satisfaction.